There are several golden rules that need to be followed when it comes to the management of a fleet of vehicles. The first is that the team using them always has access to fuel. One of the best and quickest ways to do this is to invest in some Fuel Cards. The benefits of a fuel card are easy to see.
- They are easy to account for.
- They mean that claiming for the expense is made more accessible or is eradicated when it comes to fuel.
- It can be budgeted for and easier to forecast.
- There is a set price for the fuel (not on all of the options available)
- The card can only be used to purchase fuel. No other sundries are permitted.
There are many other aspects to maintaining work vehicles. Here are some of the other things that need to be considered.
- The fleet needs regular checks. Before anything goes out to work on-site or on the road the vehicle has to show it is roadworthy. The yearly MOT check is the primary legal requirement, but a daily inspection should be completed. The wear and tear that these vehicles go through are immense, and it pays to be ahead in this matter.
- Insurance needs to be entirely up to date. There are two ways of looking at this. In some cases, it is best to have all of the vehicles up for renewal on the same date. However, if you do that, you will find that you have a massive bill at the same time. Staggering payments for different vans and vehicles might be the best solution.